Coliving Management Software: Global Overview and Regional Comparison

Coliving operators today have a growing selection of purpose-built software tools to help manage properties and foster community. In this article, we’ll look at the leading coliving management software options globally, break down which regions they operate in, and compare their key features, from bookings and lease management to community engagement, payments, maintenance, CRM, analytics, and integrations. We’ll also note pricing models and free trials where available.

The Need for Coliving-Specific Software

Coliving spaces combine rental housing with community living, which presents unique management challenges beyond traditional rentals. Operators must handle frequent move-ins/outs, flexible leases, shared amenity reservations, and active community engagement, all while maintaining efficiency. Generic property management systems (PMS) often fall short, prompting the rise of software specifically tailored to coliving operations.

Early on, many coliving businesses resorted to retrofitting coworking or hospitality software. Today, however, numerous dedicated coliving platforms have emerged. These software solutions typically integrate property management functions (e.g., tenant onboarding, lease/contracts, maintenance tracking, billing) with community features (e.g., events, communication, tenant apps). There is no one-size-fits-all; each operator must find the right fit for their model. Current software covers probably 60% of the requirements for most operators, and at the end they are left either building the rest over it or find some tools to then be integrated to build a solution that works for them.

Regional Landscape of Coliving Software

While most coliving software is cloud-based and can serve clients anywhere, many solutions have stronger adoption or origins in certain regions. Here’s a region-wise look at prominent coliving management tools:

Asia-Pacific

Asia-Pacific has its own strong players, particularly emerging from India and Singapore where coliving has grown rapidly:

• ColivHQ (Singapore): ColivHQ offers an all-in-one coliving management suite built “by experienced coliving operators.” It replaces the need for multiple tools by covering CRM/lead management, tenant onboarding, contracts, rent & expense management, maintenance tracking, and even a website builder. While earlier versions lacked a resident-facing app, ColivHQ provides a tenant web portal for payments, requests, etc. . It integrates with WhatsApp, Twilio (SMS), QuickBooks, smart locks, and more. Pricing: Offers scalable plans and a demo; the pricing page indicates plans based on the number of units, available on inquiry.
• TheHouseMonk / MonkSpaces (India): Arguably the most widely adopted coliving software from Asia, TheHouseMonk is a comprehensive rental real estate management platform serving colivings, rentals, and student housing in 15+ countries. It offers end-to-end functionality: property listings and lead capture, booking and lease management, digital move-ins/outs, automated rent invoicing and reminders, multi-currency payments, maintenance ticketing, facility management, and tenant experience features like community events, forums, and even custom-branded tenant apps. TheHouseMonk’s open API allows integrating other services (locks, IoT, etc.), and its interface is praised as intuitive. Pricing: Very transparent; they have tiered plans. For example, the Starter plan is $150/month for up to 150 units (includes core booking, move-in/out, rent collection, etc.). Higher plans like Professional ($250/mo) add maintenance and visitor management, and a Premium plan ($250/mo) enables a white-label mobile app and website (with a one-time setup fee). An Enterprise plan (~$450/mo for 200 units) bundles all features. TheHouseMonk typically offers a free trial or demo as well.
• Crib (India): Crib.in is an India-based platform that functions as a digital ecosystem for coliving and rental housing. It connects landlords, tenants, and even “entrepreneurs” (brokers/co-hosts) and operates a large online marketplace of coliving beds. Crib provides property management features for landlords (tenant app with rent reminders, payment collection, inventory and complaint management) and a tenant-facing app for finding and booking rooms. It’s scaled impressively across 60+ Indian cities with over 250,000 beds listed. Essentially, Crib combines PMS + listing platform, and a community in one. Pricing: Free for tenants; revenue likely via commissions or SaaS fees to landlords (details are not public, but it’s positioned as a solution for rental businesses of all sizes). It won “Best Property Management App” at Times Realty Conclave 2023 in India, signaling its regional impact.
• MangoBeds (Spain/Global): While not from Asia, MangoBeds is popular among smaller coliving spaces globally, including APAC. It markets itself as “the first booking engine optimized for colivings,” focusing on user-friendly reservations and automation. MangoBeds handles room bookings and cancellations, automated guest communications, and payments, essentially a lightweight PMS for operators who primarily need a booking system. Operators praise its simplicity and the responsive support from the MangoBeds team. Many digital nomad-oriented colivings (in locations from Europe to Asia) use it to manage short-term stays. Pricing: Not publicly listed; likely a SaaS subscription and possibly commissions per booking (the company often arranges free migration for new clients). They do emphasize being affordable for small operators, and testimonials confirm it’s as affordable as alternatives while being coliving-specific .
• Other Asia-Pacific Notes: In Southeast Asia, some local coliving operators have adopted global tools or built custom solutions. Hmlet (Singapore) and Cove (Singapore) initially built their own management systems; however, we see crossover where, for example, Cove partnered with TheHouseMonk/MonkSpaces for scaling operations. Similarly, Coliwoo (Singapore) integrated with MonkSpaces for invoicing and OTA listings. These cases illustrate that the robust platforms from India and Europe are penetrating the APAC coliving market.

In summary, Asia-Pacific coliving software is led by Indian platforms (TheHouseMonk, Crib, etc.) with growing adoption of international tools. The focus is often on end-to-end automation (due to large scale—e.g., thousands of beds in India’s PG/coliving market) and mobile-first user experience, given the young, tech-savvy tenant base.

Europe (EMEA)

Europe is a hotbed of coliving tech innovation. Several of the leading coliving management software providers are based in Europe or the UK, often expanding globally. Key players include:

• Res:Harmonics (UK): A comprehensive platform originally from the UK, popular for co-living and serviced apartments. It’s a cloud-based PMS with an open API, covering booking management, automated billing, maintenance, and more. Res:harmonics places equal emphasis on community engagement (event management, comms) alongside operations. It has been recognized as a “robust solution” that “delivers the full package” per user reviews. Pricing: Custom quote based on portfolio size; their site provides detailed pricing info on request (no public free trial, but demos are available).
• Lavanda (UK): A flexible property management platform geared toward flex living and coliving. Lavanda specializes in lead-to-lease management, channel integrations (e.g., listing on OTAs/Airbnb), and dynamic pricing for maximizing revenue. It also offers a resident app for booking amenities, reporting issues, and building community. This focus on both operational efficiency and resident experience has earned praise for Lavanda’s understanding of coliving needs. Pricing: Enterprise (quote-based); they recommend contacting them for custom plans.
• COHO (UK): A platform designed to manage shared living and HMO portfolios. COHO streamlines tasks like tenant onboarding with e-signatures, automated rent schedules, maintenance workflows, and even compliance tracking (important in the UK’s HMO regulations). It also integrates with tools like Xero (accounting) and offers a mobile tenant app, emphasizing community features like events and communications. COHO is noted for helping HMO operators stay proactive with prompts for rent, maintenance, and compliance. Pricing:Tiered by portfolio size; e.g. they list pricing for different plans on their site (COHO’s site shows plans and allows self-service signup).
• Witco (France): Formerly known as MonBuilding, Witco is a leading tenant experience and building management app widely used in Europe. It’s not coliving-specific but has strong coliving and multifamily modules. Witco’s platform focuses on tenant onboarding, community building (events, newsfeed, chats), and centralized service requests. It integrates IoT and access control for smart buildings. Many European co-livings (and even student housing or coworking spaces) use Witco to provide a white-labeled resident app with booking of amenities, visitor registration, etc. Witco’s strength is in customization and UX, having options for white-label and multi-language support. Pricing: Custom quoted; typically enterprise contracts (no public free trial).
• Spaceflow (Czech Republic): A community engagement and property operations platform initially popular in office real estate, now adapted to coliving. Spaceflow provides an all-in-one solution with an admin dashboard, a tenant experience mobile app, and community management tools. Features include smart building integrations, visitor management, amenity bookings/payments, issue reporting, local services & perks, events, polls, and a resident chat/forum. For staff, it has analytics dashboards, reservation management, content management, and more. Spaceflow is present in 17 markets (UK, US, DACH, Benelux, Scandinavia, etc.), reflecting a broad global usage. Pricing: Not public; typically customized per building count and features. They offer demos on request.
• Chainels (Netherlands): Originally a community platform for mixed-use real estate, Chainels has a residential/coliving solution. It emphasizes tenant communication and engagement: announcements, direct messaging, and ticketing for issues. Chainels also supports amenity bookings and document storage for things like contracts or house rules. It’s used in some European coliving and build-to-rent communities to create a branded tenant app (e.g., the LIVVIN app cited with 2300 tenants using Chainels for coworking space reservations and more). Pricing: By quote.
• Other European Tools: Additional notable mentions include Powerhouse (built on Salesforce; integrates finance and IoT, used for automating the tenant journey), Spacebring (offers property management plus a strong tenant self-service portal for room rentals, coworking bookings, memberships, etc., with built-in payments and community feed), and Haletale (appears to be a newer platform focusing on digital leases, maintenance coordination, and unique features like utility bill splitting and task assignments for shared houses). Ugenie, while not a full PMS, is used by some coliving operators purely as a community engagement app providing a private social network with group feeds, a marketplace for residents, events, and offers. These all reflect Europe’s diverse proptech scene supporting coliving.

North America (Americas)

North America has seen fewer standalone coliving software startups compared to Europe and Asia. One notable pioneer was Kndrd, a U.S.-based platform that launched as the “first management software platform and global directory for coliving.” Kndrd gained a large user base (over 1,000 coliving operators worldwide, representing ~90% of the market). In 2021, Kndrd was acquired by Cohaus, a Los Angeles coliving operator, to strengthen Cohaus’s tech offerings. Since the acquisition, Kndrd’s SaaS platform is not publicly marketed, though Cohaus indicated plans to continue providing tools for other operators.

Aside from Kndrd, North American coliving companies often use a mix of general property management systems and bespoke solutions. For example, large U.S. coliving operators like Common (now bankrupt) and Starcity developed in-house apps for residents (Common’s and Starcity’s apps were cited among examples of operators building custom software). However, those aren’t available to the broader market. Instead, many North American coliving operators have started adopting some of the global tools from Europe or Asia (detailed below) or rely on versatile property management platforms that offer coliving modules. For instance, Spaceflow, originally from Europe, now has a presence in the US, and Yorlet (UK-based payments/lettings software) is also used in coliving and build-to-rent sectors internationally. In summary, North America’s coliving software scene is characterized by a few homegrown solutions (like Kndrd/Cohaus) and in-house tools by operators, with an increasing influence of imported SaaS platforms from Europe, or they use existing PMS like AppFolio, Yardi, MRI, RealPage, and so on.

Key Feature Comparison Across Platforms

Now, let’s compare key features across these coliving management software options. Nearly all solutions aim to cover “everything” an operator might need, but there are differences in emphasis. Below are the major feature categories and how the tools stack up:

• Property and Lease Management: Core property management is a given. This includes unit/room inventory management, tenant CRM, digital applications, room bookings and reservations, and lease management with e-signatures. For example, TheHouseMonk provides a unified lead-to-lease workflow (from listing and booking to digital lease signing), and COHO likewise streamlines onboarding with custom applications and e-sign docs. Many tools support short-term and long-term rentals (Res:harmonics even has a channel manager to sync with short-stay booking sites). Takeaway: All platforms handle tenant onboarding and leases; some, like Lavanda, excel in flexible leasing (short stays, hybrid rentals).
• Rent Billing and Payments: Automated billing and online payments are critical in coliving software. Recurring rent invoices, due reminders, online payment portals, and receipts are standard. ColivHQ, for instance, automates rent collection and expense tracking to reduce errors. TheHouseMonk can auto-generate rent schedules (including prorated rents) and send bulk invoices with reminders. Multi-currency support is important for global operators; TheHouseMonk and Spaceflow offer this. Partial payment tracking (Haletale offers this for roommates splitting rent/utilities) and integrations with payment gateways (many integrate Stripe, etc.) are also available. Some platforms (e.g., Yorlet in the UK) specialize in payment automation and can be integrated alongside a PMS. Takeaway: Reliable rent collection and accounting integration are a strong suit of these tools; look for features like automated reminders and arrears tracking.
• Maintenance and Facility Management: Handling maintenance requests (issue ticketing) and tracking facility tasks is another core function. Most platforms provide a maintenance module where tenants can submit issues (often with photos) and managers can assign work orders to technicians or vendors. For example, FieldCircle’s co-living suite focuses heavily on this with robust work order management, preventive maintenance scheduling, asset tracking, vendor dispatch, and inventory management. It even includes field service features like technician time-tracking. COHO and Crib similarly allow managers to invite contractors and update tenants on status. Many systems (TheHouseMonk, ColivHQ, etc.) integrate maintenance updates into the tenant portal/app so residents stay informed. Takeaway: If maintenance efficiency is a priority, platforms like *FieldCircle (with a 30-day free trial) or those with a strong CMMS component might stand out.
• Community Engagement Features: A defining aspect of coliving software is building a sense of community among residents. Tools approach this via resident apps or portals offering community feeds, events, chats, and groups. For example, District Tech’s platform in the UK offers a community newsfeed, event listings, and concierge services in-app. Almost all major platforms now have some community module: TheHouseMonk supports resident-led events and a discussion feed; Spaceflow and Witco enable events, polls, and local perks; and Ugenie is specifically a private social network for coliving members. Takeaway: If creating an engaged community is key, pick software with a dedicated tenant-facing app and features like event management, group chats, and social feeds (Spaceflow, Witco, etc.). Note that a few platforms focused purely on operations (e.g., ColivHQ earlier versions, FieldCircle) lack a resident app, but many are quickly adding these due to demand.
• Booking of Amenities and Services: Coliving often includes shared spaces (gyms, co-working rooms, laundry, etc.) that residents need to reserve, as well as services like cleaning or meal plans. Many coliving platforms incorporate amenity booking systems. MonBuilding (Witco) and Spaceflow allow booking common spaces or guest suites and even handling associated payments. Chainels was used to let tenants reserve coworking desks in a building via an app. Spacebring goes further, letting members book desks, meeting rooms, and parking spots and even purchase membership plans or event tickets in one app. This essentially combines coliving and coworking capabilities. Takeaway: Ensure the software supports resource booking if your coliving offers shared amenities. Some systems also integrate visitor management (digital guest passes, entry PINs) and even parcel delivery tracking. TheHouseMonk, for example, has a module for parcel and visitor management on the resident side.
• Integrations and Smart Building Tech: Another differentiator is how well the software integrates with other tech—such as smart locks (keyless entry), IoT sensors, accounting software, and marketing channels. Open API access is common now: Res:Harmonics touts an open-API approach for easy integrations. Smart access control integration is highly requested, e.g., SALTO KS (a digital lock system) partners with many coliving software providers to enable mobile keys and track access logs. Glynk & Cosine Labs (an India-based duo) offer an IoT platform tied into coliving apps for door locks and energy monitoring. Many platforms also connect to accounting systems (Xero, QuickBooks) and CRM or marketing sites. For example, ColivHQ integrates with QuickBooks for finance and Zapier for various workflows, and COHO integrates tenant credit check and referencing services. Also, channel management (posting vacancies to listing sites) is a useful integration: Res:harmonics and Haletale support linking inventory to OTAs or listing widgets; COHO can embed a room listings widget on your website. Takeaway: If you need a tech-forward solution, look for API availability and specific integrations (door locks, accounting, etc.).
• Analytics and Reporting: Data-driven decision-making is a big promise of these software tools. Most provide dashboards and reports on occupancy, revenue, and service requests. ColivHQ, for example, includes dashboards for operations and financial reporting out-of-the-box. Spaceflow and District have analytics modules to see engagement and building usage patterns. Some even have predictive analytics—e.g., Livly or other newer proptech (not covered above) use AI to predict maintenance needs or identify at-risk tenants. While not all coliving software is AI-powered yet, the trend is heading that way (MonkSpaces.AI and others are exploring AI assistants for support, roommate matching, etc. Takeaway: Any leading platform should give you basic analytics (occupancy, income, etc.), but if you want advanced insights (e.g., cohort analysis of tenants or prediction of churn), you might consider platforms that highlight AI capabilities in 2025.

In essence, all-in-one coliving platforms cover the same broad spectrum of features, but their strengths can differ. Some are strongest in community engagement (Ugenie, Witco), some in operational depth (TheHouseMonk, Res:Harmonics, FieldCircle), and others in flexibility and integrations (Lavanda, Powerhouse). Fortunately, many offer modular packages or API hookups, so larger operators even combine tools (for instance, an operator might use Res:Harmonics as the PMS backbone but plug in Ugenie or a white-label community app for resident engagement). Selecting the right one requires evaluating which features matter most for your business model (“Prioritize the features that align with your needs, tenant onboarding, billing, community, etc.”).

Pricing Models and Trials

When it comes to pricing, coliving software is typically offered as software-as-a-service with monthly or annual subscription fees, often scaled by the number of units (beds/rooms) or properties managed. Many providers do not publicly list prices (they prefer to tailor quotes), but here are some general insights:

• Unit-Based Tiers: Several platforms have tiered plans capped by a number of units. For example, as noted, TheHouseMonk’s Starter plan is $150/month for 150 units and scales up to an Enterprise plan at $450/month for 200 units (higher tiers unlock more features per unit count). This indicates roughly $1 per unit per month in that scale, which can guide estimates. Another example: an ITQlick analysis noted TheHouseMonk starts around $210/month for 175 units, which aligns with the above. Haletale lists plans on their site as well (likely tiered by units).
• Flat or Quote-Based: Some enterprise-focused providers like Res:Harmonics, Lavanda, Chainels, Witco, etc., operate on a quote-only basis; they will propose pricing based on the size of your portfolio and specific modules you need. Lavanda explicitly is “quote upon request,” for instance. Often these involve a base monthly fee plus per-unit fees for larger portfolios.
• Feature-Based Packages: A few companies split pricing by feature modules. TheHouseMonk/MonkTech Labs at one point separated packages (Core PMS vs. Operations vs. Community “Circle” features), which could each start at ~$150/month. So an operator could choose which modules to pay for. Similarly, Ugenie (community app) and other add-ons might be priced per community size rather than per physical unit.
• Free Trials and Freemium: Many providers offer free trials or demos. For instance, FieldCircle invites users to a 30-day free trial (no credit card) to test their co-living operations suite . These trials usually last 14–30 days. Some smaller tools or startups might even offer a freemium tier (limited units or features free) to attract small operators, though among those listed, freemium isn’t common beyond temporary trials.
• One-Time Setup Fees: If a platform offers white-label mobile apps or extensive customization, there might be a one-time setup fee. For example, TheHouseMonk’s Premium/Enterprise plans note a $2,000 one-time fee for setting up the branded mobile app experience. Others may charge onboarding fees for data migration or training.
• Support and Updates: When comparing cost, consider that SaaS fees typically include support and updates. Check if the vendor offers dedicated account managers, training, or priority support on higher plans; this can justify higher pricing for enterprise clients.

In general, coliving software pricing is in line with property management software norms: expect to invest a few hundred dollars per month for a mid-sized coliving (dozens of units), scaling to thousands per month for large portfolios. Always inquire about discounts for annual billing (many give ~20% off for yearly payments) and whether the fee includes all modules or if certain features cost extra.

Conclusion

The coliving management software landscape in 2025 is rich and evolving. Globally, operators can choose from a range of solutions tailored to shared living, each with strengths in certain areas. Regionally, we see European and Indian platforms leading innovation, while North America leverages both homegrown and imported tools. As you evaluate options, consider your specific needs and region: for example, a UK HMO operator might value COHO’s compliance tracking, whereas a Singapore coliving might lean toward TheHouseMonk’s all-in-one globalization-friendly system, and a small digital nomad coliving in Spain might start with MangoBeds for simple booking management.

Feature-wise, ensure the software covers the essentials: room booking, lease/tenant management, community engagement, payments, maintenance, CRM, analytics, and integrations. But also look for the features most important to your concept (be it a vibrant community app or hardcore automation and reporting). Keep in mind there is no one perfect software for everyone. Many operators adopt a tech stack approach, integrating multiple tools via API. The good news is that most leading platforms are cloud-based, modular, and integration-friendly, which gives you the flexibility to start with one and expand.

Finally, take advantage of free demos and trials to test usability (“Live demos and trial periods” are highly recommended steps before deciding). Talk to other coliving operators or seek out case studies, for instance, how one platform helped increase tenant satisfaction or cut admin work by X% as those insights are valuable. Implementing the right coliving management software can save you time (one study in Singapore noted 20+ hours saved weekly by using an efficient system) and elevate your residents’ experience, which ultimately drives your community’s success.